Setting up the pricing for your safari quote is a streamlined process, allowing you to manage everything from alternative accommodations to optional extras in one place.
To begin, open the quote in question and navigate to Step 2: Pricing. Here, you will find the main table where you can manage the financial details of the trip:
Select your currency : Above the table, you can select the currency you would like to use for the quote. To add more currencies you can do so via your system settings under ‘currencies’.
Set Traveler Rates: The traveler type and number are automatically pulled from your request information. You can enter the total package price for each traveler (e.g., adults and children under 16), and the software will tally the total for you.
Detailing the costs: Alternatively you can add as many line items to the table as you desire. This is great for splitting the costs of the tour up.
For example you can have line items for meal plans, accommodations or even activities.
Please ensure that you add a mark up per line item as everything placed in this table will be present in the final pricing page of the quote.
Apply Discounts: If you need to deduct an amount — perhaps for a seasonal discount —simply enter the value with a negative sign in front of it.
To include accommodation alternatives and optional extras in your itinerary and pricing page you will need to add them in Step 1: Day by Day.
Accommodation Surcharges : If a specific accommodation alternative incurs an additional cost, you can price it by the difference in cost of the default accommodation. For single alternatives you can do this on a per night basis.
For example a certain accommodation may cost $50 more than the default option and should be stipulated as such.
For package alternatives the additional cost for the overall trip can be set as a lump sum.
You can also stipulate the surcharge per person or as a total for everyone embarking on the trip
Accommodation Deductions : When an accommodation has a lower cost that the default simply apply the rules mentioned in the point above and simply add a negative sign in front of the value.
If a room represents the "lowest additional cost," select the "use from prices" checkbox.
Optional Activities: Activities set as "optional" in Step 1 (such as horseback riding or guided walks etc.) can be priced separately from the main pricing table. When adding the additional cost value you can also mention whether it is per person, it total etc.
You can also set specific booking terms for these, indicating if they can be booked before or during the trip.
Free or Overlapping Optional Activities: If an optional activity is free/suggested you can stipulate it as such. The same is true for activities that may occur at the same time and the traveler is required to select the one they prefer (perhaps also at not additional cost)
Trip-Wide Extras: For items that apply to the entire journey rather than a specific day—like a ‘camera hire’ or ‘beer and wine package’ —you can add them directly in Step 2 by simply clicking the ‘+ Add Option’ button.
The bottom of the pricing section handles the "fine print" :
Standardized Sections: this comprises your Inclusions and Exclusions, Payment Terms, and Terms and Conditions. To save time, these can be pre-filled in your settings and mass-applied to all templates and quotes.
Customizing the View: If you want to hide a specific subsection from the client, simply click the "don't show in quote" checkbox above most of the subsections.
Once you reach Step 3: Preview and Edit, you can see how the pricing page appears to your client. It is typically positioned toward the end of the document.
Once you’ve sent the quote to the client they will see a Booking Confirmation button. When they click it, a booking form opens in a new tab where they can select their preferred accommodations, choose optional extras (all set up in both step 1 and 2), and leave you a message.
Once they confirm, SafariOffice will notify you via email of the booking and the specific choices client made.
